Our Privacy Policy

At Mayfair Elite Capital, we are a qualified Chartered Accountancy firm specialising in a wide range of accounting, tax, payroll, and business advisory services.

We are committed to protecting the privacy, confidentiality, and security of our clients’ personal and financial information. This Privacy Policy explains how we collect, use, store, and protect information when providing our accounting, tax, and advisory services.

We are committed to ensuring that all personal data is handled responsibly and in accordance with applicable UK data protection laws and regulations, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Information We Collect

To provide our professional services, we may collect and process the following information:

Name, address, telephone number, and email address
Date of birth and identification documents
Tax information and financial records
Bank details where required for accounting, payroll, or payment purposes
Business records and company information
Information required for accounting, payroll, tax compliance, and regulatory obligations

How We Use Your Information

All client information is treated as confidential and is protected under strict security and professional standards.

We use your information for purposes including:

Preparing annual accounts and tax returns
Providing accounting, tax, payroll, and advisory services
Meeting legal, regulatory, and professional obligations
Communicating with clients regarding services and requirements
Improving our services and client experience

We will only use your information for legitimate purposes and will not share your personal data unless permitted by law or necessary to provide our services.

Legal Basis for Processing Your Information (UK GDPR)

We process personal information under the following lawful bases:

Contractual necessity – to provide agreed accounting and professional services to our clients
Legal obligations – to comply with tax, accounting, anti-money laundering, and regulatory requirements
Legitimate interests – to operate, manage, and improve our business and services
Consent – where consent is required for specific processing activities

How We Protect Your Information

We take appropriate measures to protect your personal and financial information, including:

Secure systems and technology
Password protection and access controls
Restricted access to confidential client information
Professional confidentiality procedures
Regular reviews of our data security practices

We are committed to maintaining the confidentiality and integrity of all client information.

How Long We Keep Your Information

We retain personal and financial records only for as long as necessary to provide our services and to comply with legal, regulatory, and professional requirements.

Where information is no longer required, it will be securely deleted or disposed of in accordance with our data retention procedures.

Sharing Your Information

We may share information with relevant third parties where necessary, including:

HM Revenue & Customs (HMRC)
Companies House
Regulatory authorities where legally required
Approved service providers that support our accounting and business operations

We ensure that appropriate safeguards are in place when sharing information.

Your Rights

Under UK data protection laws, you have rights regarding your personal information, including:

The right to access your personal information
The right to request corrections to inaccurate information
The right to request deletion where applicable
The right to object to certain types of processing
The right to raise a complaint with the Information Commissioner’s Office (ICO)

Cookies and Website Data

Our website may use cookies, analytics tools, or contact forms to improve user experience and understand how visitors use our website.

Where required, we will provide appropriate information and obtain consent for the use of cookies in accordance with applicable regulations.

If you have any questions about this Privacy Policy or how we handle your personal information, please contact:

Mayfair Elite Capital